Need to pay several different vendors at the same time? If you have outstanding bills from multiple vendors, pay business bills lets you handle all of them in one streamlined process. This guide shows you how to select and pay multiple vendors at once from the Vendors tab.
Here's how to do it:
1- Log in to pay business bills.
2- Select Pay in the left sidebar.
3- Go to the Vendors tab.
4- Check the box next to the vendors you want to pay. At the bottom of the page, you can see the total amount and number of vendors you're paying.
Can I include a payment without a bill?
Yes, you can. To add a payment without a bill, check the box next to the vendor's name and add the amount you want to pay.
5- Select Review and pay to continue.
6- On the Scheduling payments screen, you'll see the selected payments.
How to deal with multiple payments to the same vendor
You can combine multiple bills for the same vendor into one payment. To do so, toggle on Combine payments.
Tips: Get the most out of scheduling payments
Pay all your bills at once on a set date, or pay each bill on its due date. Sort the table by deduction date by clicking on the column title.
Select a payment method, deduction date, and delivery method for each bill separately.
Ask a vendor to fill out their payment details if you don't know their delivery method by selecting + Add method.
Organize the list before making the payment
Errors: You can't schedule the payment if there is missing information.
Delete a payment: Select the three dots next to the amount and select Remove payment from the dropdown list.
Add a memo to the vendor (optional): Select the three dots next to the amount and select Add memo to vendor from the dropdown list.
Adding invoice number (optional): When making a payment without a bill, if you have the invoice number it can be useful for reconciliation purposes. To add it, select the three dots and select Add invoice number.
7- Once all of your payments are ready to go, you'll see the total amount to be paid and the total fees on the top right of your screen.
8- Select Schedule payments to continue.
9- Payments are scheduled. For every payment, you get a separate summary. At the bottom, you can see the number of summaries. Pass through them by selecting the left/right arrow.
That's it! Your batch payment is on its way. You'll receive an email listing all the scheduled payments with relevant details.