This article will explain how to use your Capital One Business bank account to pay your business bills and how your vendors can receive the payment for free.
Important note about allowing us as an authorized debtor
- Pay business bills is powered by Melio. Make sure to allow Melio to debit your account by adding it to your bank account’s allowlist as an authorized debtor.
- Provide your bank with Melio’s originator IDs (also known as ACH IDs) before making payments through pay business bills. You’ll only need to do this once.
- Here are Melio’s originator IDs:
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- 1320565847
- 1294287528
- 1061273133
- 1289133000
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Here’s how to pay your vendor with your Capital One Business bank account:
You can make two types of payments:
Making a payment without a bill
1- Sign in to your Capital One Business Banking account.
2- Once logged in, you'll see your business accounts displayed. Select the business checking account you want to use.
If you have more than one Capital One Small Business Banking account, you’ll need to log into each account and accept the Terms & Conditions in the same place.
3- Once in the desired business account, select Pay Business Bills from the dashboard.
First time logging in?
- Review the terms of service and privacy policy from the pop-up window.
- Once you have reviewed the terms of service and privacy policy, select the checkbox to accept the terms. To continue, select Get Started.
You have now successfully accepted the new terms and conditions. You can now begin exploring the new pay business bills experience.
4- Next, add a new bill. To do this, you can do either of the following:
- You can select + New Payment from anywhere on the pay business bills dashboard.
- In the Vendors tab, find the existing vendor you want to pay and select New Payment.
- In the Bills tab, you can create a new bill by selecting Create a bill.
5- Now, you can manually enter the bill details for the payment you want to create. Double-check that all the bill details are correct.
How to add a vendor
- To add a Vendor, start typing the vendor's business name in the search field. As you type, existing vendors will appear in the dropdown list.
- Select the vendor's name from the list to add the vendor to the bill you are creating.
If the vendor’s details have not been added to your My vendor list, type in the Vendor business name and select + Add new vendor to add the vendor to the bill you are creating.
Alternatively, you can upload an invoice. The details of the bill will then be added automatically from the invoice.
- To add an invoice, select Upload an invoice file.
- We accept PDF, JPEG, JPG, and PNG files up to 10MB
- Your uploaded invoice will appear on the left side of the screen.
- Need to make changes? Use Replace to upload a different file or Cancel to remove it
- Next, select the invoice from your device. It might take a few minutes for the invoice to upload. Once uploaded, the bill details will be automatically filled.
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Your invoice will now appear alongside your bill details. Please review the bill details and add or edit any information.
6- Select Continue to pay to proceed to payment.
7- Choose how you'd like to pay the bill. Select Continue.
8—Next, select how your vendor receives the payment. Depending on which delivery method you select, you may be asked to enter the vendor's bank account details or mailing address.
When you schedule a check payment, funds are withdrawn from your account, and your check will be delivered to the vendor. The check will be delivered 5-7 business days after the funds are debited. By changing the delivery date, you can choose when the funds will be debited, avoiding surprises from unpredictable vendor deposits.
The check itself will be physically delivered to the vendor 5-7 business days after debiting, ensuring a predictable and controlled payment process.
💡 To learn more about the difference between delivery and debit timelines when sending a check, please see the following guide.
9- Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.
10- Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.
11- After review, select Confirm and schedule payment.
12- Your payment is now scheduled.
13- Select Go to Dashboard to return to the dashboard.
Making a payment when a bill already exists
1- Go to the Bills tab.
2- Select an existing bill from the list and select Pay.
3- Select how you want to pay. Select Continue.
4—Next, select how your vendor receives the payment. Depending on which delivery method you select, you may be asked to enter the vendor's bank account details or mailing address.
When you schedule a check payment, funds are withdrawn from your account, and your check will be delivered to the vendor. The check will be delivered 5-7 business days after the funds are debited. By changing the delivery date, you can choose when the funds will be debited, avoiding surprises from unpredictable vendor deposits.
The check itself will be physically delivered to the vendor 5-7 business days after debiting, ensuring a predictable and controlled payment process.
💡 To learn more about the difference between delivery and debit timelines when sending a check, please see the following guide.
5- Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. If you have an account number with this vendor, it will automatically appear in this field, and you can add more information to help the vendor associate the funds with you. Select Continue.
6- Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.
7- After review, select Confirm and schedule payment.
8- Your payment is now scheduled.
9- Select Go to Dashboard to return to the dashboard.