This article will cover the fields and transactions that sync to and from QuickBooks Online (QBO).
Note that on the first sync, all unpaid bills in QuickBooks Online will be synced to pay business bills.
Vendors on any unpaid bills will be synced to pay business bills from QuickBooks Online. Each time you create a bill for a vendor in QuickBooks Online, the bill and the vendor will be synced in pay business bills.
Data will auto-sync every 5 minutes. To manually sync, click the sync icon at the top right corner of the screen.
Pay business bills Pay - Accounts payables
Vendor List:
| QBO field name | Sync | Pay business bills field name |
| Company | ↔ | Vendor's company name |
| Display name | ↔ | |
| First name + Last name | ↔ | |
| Print on check name | Does not sync | Name on check |
| ↔ | Email address | |
| Phone | ↔ | Phone Number |
| Mobile | Does not sync | Vendor's mobile number |
| Billing Address | → | Address 1 |
| Billing Address | → | Address 2 |
| City / Town | → | City |
| State / Province | → | State |
| Zip Code | → | Zip Code |
| Active | Does not sync | |
| Vendor 1099 | Does not sync | |
| Tax ID | Does not sync | |
| Account Number | Does not sync |
Transactions - Bill:
| QBO field name | Sync | Pay business bills field name |
| Vendor | ↔ | Vendor name |
| Mailing address | → | Check delivery address |
| Terms | Does not sync | |
| Bill date | ← | Date bill entered (hidden) |
| Due Date | ↔ | Due Date |
| Bill no. | ↔ | Bill # |
| Line 1 | ↔ | N/A |
| Category | ↔ | QuickBooks category |
| Description | ↔ | Note to self |
| Amount | ← | Total Amount |
| Billable | Does not sync | |
| Customer / Project | Does not sync | |
| Class | Does not sync | |
| Product / Service | Does not sync | |
| QTY | Does not sync | |
| Rate | Does not sync | |
| Line 2 | Does not sync | |
| Line 3 | Does not sync | |
| Total | ↔ | Total Amount |
| Memo | ← | URL link to bill in Pay Business Bills |
| Attachment | ↔ | Invoice image |
Transactions - Bill Payment:
| QBO field name | Sync | Pay business bills field name |
| Payee | ↔ | Vendor name |
| Bank / Credit account | ← | Bank Account |
| Mailing address | Does not sync | Check delivery address |
| Payment date | ← | Payment: deducted date OR processed date |
| Ref No. | ← | Check # OR Bank transfer # |
| Print later | Does not sync | |
| Amount | ← | Full payment amount |
| Memo | ← | Memo to vendor |
| Attachment | Does not sync | Check image |
| Does not sync | Delivered by dates | |
| Does not sync | Deposited date | |
| Does not sync | Payment approved by | |
| Does not sync | Payment scheduled by |
Workflows: What actions occur where?
Bill creation workflows - Action performed in QuickBooks Online:
| QBO action | Sync | Pay business bills action |
| Create bill | → | Bill created in Pay Business Bills |
| Edit bill | → | Bill updated in Pay Business Bills |
| Delete bill | → | Bill removed from Pay Business Bills |
| Mark bill as paid | → | Bill removed from Pay Business Bills |
| Payment unapplied from bill | → | Bill balance updated in Pay Business Bills |
Bill creation workflows - Action performed in pay business bills:
| QBO action | Sync | Pay business bills action |
| Bill created in Quickbooks | ← | Create bill |
| Bill updated in Quickbooks | ← | Edit bill |
| Bill deleted in Quickbooks | ← | Delete bill |
| ← | Mark as paid | |
| Does not sync | Mark as unpaid |
Bill payment workflows - Action performed in QuickBooks Online:
| QBO action | Sync | Pay business bills action |
| Schedule bill payment | → | Bill payment scheduled in pay business bills |
| Edit scheduled bill payment | Does not sync | |
| Delete scheduled bill payment | Does not sync | |
| Void scheduled bill payment | Does not sync | |
| Un-apply scheduled bill payment | Does not sync |
Bill payment workflows - Action performed in pay business bills:
| QBO action | Sync | Pay business bills action |
| Bill payment scheduled in Quickbooks | ← | Schedule bill payment |
| Does not sync | Edit scheduled bill payment | |
| Bill payment deleted in Quickbooks | ← | Cancel scheduled bill payment |
| Does not sync | Payment processed / paid |