With pay business bills, you can set automatic payments to vendors you pay the same amount regularly. This ensures you never miss a payment and can help you stay organized.
This article will walk you through:
How to set up recurring payments
1- Sign in to your Capital One Business Banking account.
2- Once logged in, you'll see your business accounts displayed. Select the business checking account you want to use.
3- Once in the desired business account, select Pay Business Bills from the dashboard.
4- Once in the pay business bills dashboard, select the Bills tab.
5- Next, select Create a bill.
6- In the Bill details page, you can manually enter the bill details or upload an invoice.
- To enter the bill details manually, type in the Vendor business name, amount, and invoice number in the input fields.
- To upload an invoice, select Upload an invoice file.
7- Next, set a recurring payment by adjusting the Payment frequency. Use the drop-down list to select the desired frequency.
8- Select the First payment delivery date and the Recurring payment duration.
Payments that fall on a weekend or holiday will be delivered one business day after the delivery date.
9- Select Continue to pay at the bottom of the page when you’re done.
10- Select how you would like to pay. Next, select Continue.
11- When paying a vendor for the first time, you will need to select how the vendor receives their payment.
- You can choose between an ACH bank transfer or a paper check.
- You’ll need to fill in the payment delivery details. Enter their bank account details or business address if you want them to receive the check.
- If you don’t know how your vendor wants to receive payments, select Let the vendor choose. Their preference will be saved for future recurring payments to this vendor.
12- Next, add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.
13- Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.
14- After review, select Confirm and schedule payment.
That’s it. Your recurring payment is set. You’ll get an email with the details of your payment.
How to edit a recurring payment
Like any other scheduled payment, you can edit the details until it’s processed.
- When you’re paying with a bank account, you can change the details before 9 pm ET/6 pm PT on the debit date.
- When paying with a credit card, you can change the details before 2 pm ET/11 am PT on the debit date.
1- Select the Payments tab.
2- Use the frequency filter to search for all recurring payments.
3- Find the recurring payment you wish to edit.
- You can edit the payment details up until it’s processed. At this stage, these payments will have the status of "Scheduled". When the status changes to "In progress", you can no longer edit the payment.
4- Select View payment.
5- In the Payment and bill details, you will be able to see the recurring payment details.
- To edit the details of that specific payment, select Edit payment at the bottom of the screen.
- To edit this and all future recurrences, select More and then Edit all payments.
6- Now, you can change the payment method, delivery method, delivery date, and memo for the vendor.
How to cancel a recurring payment
Just like any other scheduled payment, you can cancel the payment until it’s processed:
- When you’re paying with a bank account, you can cancel it before 9 pm ET/6 pm PT on the debit date.
- When paying with a credit card, you can cancel it before 2 pm ET/11 am PT on the debit date.
1- Select the Payments tab.
2- Use the frequency filter to search for all recurring payments.
3- Find the recurring payment you wish to edit.
- You can edit the payment details up until it’s processed. At this stage, these payments will have the status of "Scheduled". When the status changes to "In progress", you can no longer edit the payment.
4- Select View payment.
5- In the Payment and bill details, you will be able to see the details of the recurring payment.
6- Next, select More at the bottom of the screen.
- To cancel the single recurring payment, select Cancel payment.
- To cancel all recurring payments, select Cancel all payments.
7- Next, confirm the cancellation in the pop-up that appears.
Your recurring payment or all recurring payments have now been canceled.